features

Incident Reporting

Handle Incidents with Confidence.

Document every detail, get director approval, and notify parents, all in one structured workflow. No loose papers, no missed steps.

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KidzLog Dashboard

Document Incidents Thoroughly and Fast.

When something happens, your team needs a clear process. KidzLog gives you structured forms, approval workflows, and a complete audit trail, so nothing falls through the cracks.

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Structured Incident Forms

Every detail captured: what happened, where, why, and what was done. No more scrambling to remember details hours later.

Approval Workflow

Incidents go through a review process before reaching parents. Directors approve, sign, and add notes before notification.

Parent Notification

Parents are informed promptly with complete details. Digital signatures from both staff and parents create a clear record.

Complete Audit Trail

Every incident is stored with timestamps, signatures, and approval history. Export or print reports for licensing inspections.

When Incidents Happen, Documentation Matters.

A scraped knee or an allergic reaction; parents trust you to handle it and tell them exactly what happened. KidzLog makes sure nothing gets missed.

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Track Every Incident, Start to Finish

Your incident dashboard shows every report at a glance: who filed it, which child was involved, and the current approval status. Pending reports are easy to spot so directors can review and approve them quickly. Whether you have one incident this month or twenty, every report is organized and accessible.

Thorough Documentation, Every Time

Each incident report captures the full picture: what happened, where, the cause, actions taken, whether emergency services were called, and whether the child was sent home. Classify every incident by type and severity so a scraped knee and a reportable allergic reaction never look the same, with reportable incidents flagged for licensing at a glance. Staff signatures, director approval notes, and parent notification status are all part of the record. When licensing asks for documentation, everything is already there.

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Report Incidents in Minutes

The structured form walks staff through every detail step by step: date and time, description, location, cause, actions taken, and more. Add photos for visual documentation and sign the report digitally. No more handwritten forms that are hard to read or missing key information. Staff complete the report while the details are still fresh.

A Signed Report You Can Defend

Before anyone signs, the report can be reviewed and corrected: teachers fix their own pending reports, and directors can edit any report before approving. Once it's signed off, the record locks. The exported report is a clean, printable PDF that includes the drawn signatures, signer names, and timestamps, exactly the document licensing inspectors and insurers expect to see.

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Detailed incident report with approval workflow

What our customers say

We've been using KidzLog for a couple of months and we're very pleased. It's a massive improvement in pretty much every way over what we were doing before.

Daycare provider
Ontario

I'm very happy with KidzLog. It works nicely and is easy to use.

Home daycare provider
Ontario

Frequently Asked Questions

Here are some of the most frequently asked questions about KidzLog

The form captures incident date and time, detailed description, location, cause, actions taken, emergency services involvement, parent notification status, whether the child was sent home, photos, additional notes, and reporter signature.

When a staff member submits an incident, it can be reviewed and approved by the center director or admin. The approver can add their signature and notes before the report is finalized.

Yes. Each incident report can be exported as a printable PDF or printed directly from the detail page. The PDF includes the drawn signatures, signer names, and timestamps, so the document is ready for licensing inspections, insurance claims, or parent records.

Yes. While a report is still pending, the teacher who filed it can correct their own report, and a director or admin can edit any pending report. Once a report is approved and signed, it locks so the record stays trustworthy, and every edit is tracked in the audit trail.

The incident form includes a parent notification checkbox. When checked, the incident appears in the parent's portal. Parents can view the full report including cause, actions taken, and staff signatures.

All incident records are stored securely for the duration of your account. They remain accessible for compliance audits, licensing reviews, or any future reference needs.

Experience the difference with KidzLog

No demos, no credit cards, no commitments. Just sign up and explore the difference KidzLog can make for your childcare center.

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