features

Documents & Signatures

Documents & Signatures

Send the forms your center already uses, let families fill them in and sign on their own device, and see at a glance what is still outstanding.

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The KidzLog field placement editor, with signature, date, text and checkbox fields positioned on a childcare permission form

Paperwork That Comes Back On Its Own.

Upload the forms you already have, decide what each family needs to do, and let KidzLog handle the chasing. Every signature is stored with the record it belongs to.

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Stop Chasing Paperwork

Send a form once and watch it come back. Reminders go out without you writing an email, and the dashboard shows who is still outstanding.

No More Retyping

Parents answer the questions on the form itself, so the completed copy is the record. Nobody transcribes answers into the system afterwards.

Ready For An Inspection

Every signature is stored with the time, the device, and who signed, alongside the version of the form they signed.

Use The Forms You Have

Your handbook, your consent forms, your state paperwork. Upload the PDF you already use rather than rebuilding it.

The KidzLog document library, listing consent forms and agreements with what each one asks a parent to do

Your Own Forms, In One Place

Upload the enrollment agreement, the photo consent, the handbook, the state form your licensor asks for. Each one records what you need back from a family, whether that is a signature, an acknowledgement, or a file they already hold on paper. Forms that always travel together, like a new-family pack, can be grouped into a packet and sent in one action.

Fill In The Form Itself

Place signature, initials, date, text, checkbox and dropdown boxes anywhere on the page, then a parent completes the form where the blanks actually are. A state form with a signature line halfway down works the way it was printed to work, and nobody at the center retypes the answers afterwards. If the PDF is already fillable, its own boxes can be brought in as a starting point.

See how field placement works
The KidzLog field placement editor, with signature, date, text and checkbox fields positioned on a permission form
A parent completing a permission form in KidzLog, with the child name and classroom filled in on the document itself

What A Parent Sees

Families open the form on their phone, tablet, or computer, answer the questions in place, and sign by drawing or typing their name. Every signature is stored with the time, the device, and who signed, as a legally-defensible electronic signature. Once a document is signed it locks, so the signed copy stays exactly as it was signed.

One Child, One Room, Or Everyone

A field trip form goes to one classroom. An updated handbook goes to the whole center. Choose the group and KidzLog shows you exactly which children that comes to before anything sends, so you can take one or two off the list first. Families who have not created an account yet are not lost: their request waits, then sends itself the moment they sign up.

Choosing a classroom as the audience for a document request, with the children in that room listed and selected
The KidzLog document requests dashboard, showing outstanding and completed counts and each family’s requests

See What Is Still Outstanding

One dashboard shows every request by family, with what is pending, in progress, complete, or overdue. Send a reminder without writing an email, and cancel anything that is no longer needed. When a packet goes out, each form inside it still tracks on its own, so you know which item is holding a family up.

A New Version, Checked Before It Goes Out

When your consent form changes, upload the new file against the same document. Earlier versions stay on the record with the copies signed against them, and the boxes you placed carry over to the new pages. Because a redesigned form can move a signature line, KidzLog asks someone to confirm the boxes still sit in the right places before the document can be sent again.

A document page in KidzLog listing every version of a consent form beside a preview of the current one
The enrollment setting that automatically sends a document packet when an application is approved

Enrollment Paperwork That Sends Itself

Set a packet to go out the moment an application is approved and enrollment day stops involving a separate paperwork step. The documents land with the family while the decision is fresh, and everything comes back into the child's record rather than a folder on someone's desk.

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What our customers say

We've been using KidzLog for a couple of months and we're very pleased. It's a massive improvement in pretty much every way over what we were doing before.

Daycare provider
Ontario

I'm very happy with KidzLog. It works nicely and is easy to use.

Home daycare provider
Ontario

Frequently Asked Questions

Here are some of the most frequently asked questions about KidzLog

Any PDF up to 25 MB. Enrollment agreements, photo and media consent, handbook acknowledgements, field trip permissions, medication authorizations, state licensing forms. You decide what each recipient must do with it: sign, acknowledge that they have read it, upload a copy back to you, or simply read it.

Yes, the signing parent signs in to their own account, which is what ties the signature to a real person. If a family has not accepted their invitation yet, the request holds as awaiting sign-up and sends itself as soon as they create their account.

The earlier versions stay on the record with the copies signed against them, and the boxes you placed carry over to the new file. Because a redesigned form can move a signature line, KidzLog asks someone to confirm the boxes still sit in the right places before the document can be sent again.

No. Once a document is signed it locks. Updating the underlying form creates a new version and a fresh request rather than altering the signed copy.

Yes. A request can go to one child, a classroom, a program, or everyone at the center. Before it sends you see exactly which children that comes to, and you can take individual children off the list.

Choose the upload option when you send. The family prints the form, signs it, and uploads the signed file, and a staff member verifies it. The record ends up in the same place either way.

Documents is an optional module you can turn on when you are ready. Centers that run their paperwork elsewhere can leave it off, and nothing about the rest of KidzLog changes.

Experience the difference with KidzLog

No demos, no credit cards, no commitments. Just sign up and explore the difference KidzLog can make for your childcare center.

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