Check-In & Check-Out
Checking children in and out is the core of daily attendance tracking. You can check in individual children, multiple children at once, or mark children as absent.
Checking In a Child
Click the Check-In button
On the Attendance page, find the child in the list and click their Check-In button.
Review the check-in details
The check-in modal shows the child's name, program, and classroom. You'll see:
- Present / Absent toggle — select whether the child is attending or absent
- Check-In Time — defaults to the current time, but you can adjust it
- Notes — click a predefined note pill (like "Late Arrival" or "Bus Pickup") or type a custom note
Click Check-In
Click the Check-In button to confirm. The child's status updates immediately and the attendance metrics refresh.
After check-in, the child's row shows their check-in time instead of the Check-In button.
Checking Out a Child
Click the Check-Out button
Find the checked-in child and click their Check-Out button.
Set the check-out time
The check-out modal shows the child's name and lets you:
- Set the Check-Out Time (defaults to now)
- Add optional Notes
Click Check-Out
Click Check-Out to confirm. The child's row now shows both their check-in and check-out times.
Marking a Child as Absent
When checking in a child, select Absent instead of Present in the check-in modal. The child will be marked as absent for the day, and the Absent count in the metrics widget will increase.
You can also mark multiple children absent at once using bulk actions (see below).
Bulk Actions
Select multiple children using the checkboxes on the left side of each row. A bulk actions bar appears at the top with three options:
| Action | What it does |
|---|---|
| Bulk Check-In | Check in all selected children at the same time |
| Bulk Check-Out | Check out all selected children at the same time |
| Bulk Mark Absent | Mark all selected children as absent |
Each bulk action opens a modal where you can set the time and add notes that apply to all selected children.
Editing an Attendance Record
To edit a check-in, check-out, or absence after the fact:
Open the actions menu
Click the three-dot menu (⋮) on the right side of the child's row.
Select Edit
Choose Edit from the dropdown.
Make your changes
In the edit modal, you can:
- Switch between Check-In, Check-Out, and Absent
- Change the recorded time
- Update notes
- When editing historical records, you'll need to provide a reason for the change
Save
Click Submit to save your changes.
Deleting an Attendance Record
To remove a record entirely, click the three-dot menu (⋮) and select Delete. You'll be asked to confirm before the record is permanently removed.
Notes
Notes help you track context about a child's attendance. You can add notes during check-in, check-out, or when marking absent.
Predefined notes are quick-select pills like:
- Art Room, Outdoor Play, Gym
- Leaving Early, Late Arrival
- Bus Pickup, Doctor's Appointment
You can also type a custom note (up to 224 characters). To view all notes for a child's attendance record, click the notes icon on their row.