Roll Call Reports

The Roll Call Report lets you review past roll call sessions, track completion rates, and spot children who are frequently unaccounted for during head counts.

How to Access

History Tab

The History tab is the default view. It shows a table of all roll call sessions with the following columns:

• Date — When the roll call was started
• Type — The type of roll call: Routine, Fire Drill, Excursion, Transition, or Custom
• Classroom — Which classroom the roll call was conducted in
• Initiated By — The staff member who started the roll call
• Status — Completed, In Progress, or Cancelled
• Present — Number of children confirmed present out of the total expected
• Duration — How long the roll call took to complete

Click any row to open the session detail modal, which shows the full list of children and their individual status during that roll call.

Filtering

Use the controls to narrow your results:

• Classroom — Filter by a specific classroom or view all classrooms
• Type — Filter by roll call type (Fire Drill, Excursion, Routine, Transition, Custom)
• Status — Filter by session status (Completed, Cancelled, In Progress)
• Date range — Set start and end dates to limit the time period

Exporting

Click the Export button (visible in the History tab) to download your roll call data:

• Export CSV — Downloads a .csv file
• Export PDF — Generates a PDF document

The export includes all sessions matching your current filters.

Analytics Tab

Switch to the Analytics tab for summary statistics and trend analysis.

Summary Cards

• Total Roll Calls — Total number of sessions in the selected period
• Completed — Number of sessions that were completed
• Cancelled — Number of sessions that were cancelled
• Avg. Completion Time — Average time to complete a roll call (e.g., "2m 15s")
• Avg. Present Rate — Average percentage of children marked present
• Avg. Missing Rate — Average percentage of children not accounted for

Type Distribution

A breakdown of roll call sessions by type (Routine, Fire Drill, Excursion, Transition, Custom), showing the count and percentage for each type with a visual progress bar.

Frequently Missing Children

A table listing children who were most often unaccounted for during roll calls. Each row shows the child's name, number of times missing, and their missing rate as a percentage. This helps identify children who may need closer supervision during transitions or drills.

Daily Trends

A day-by-day breakdown showing:

• Number of roll call sessions conducted
• Average present rate
• Average completion time

Frequently Asked Questions